Article I. NAME
The name of this organization shall be the Oklahoma Microscopy Society. The acronym
shall be OMS. OMS is a non-profit organization.
Article II. PURPOSE
The purpose of OMS shall be the advancement of the science of microscopy in Oklahoma
and nationally by: encouraging the dissemination of knowledge of microscopy including its technology and instrumentation.
promoting the free exchange of ideas and data among interested individuals and
encouraging interdisciplinary interaction between microscopists.
Article III. MEMBERSHIP
Section 1. Types:
Regular membership shall be open to any person who has an interest in
microscopy.
Corporate membership shall be open to any commercial or non-profit
organization that has an interest in microscopy. A member organization may
designate one representative to receive all privileges of membership. Other
members of the same organization may become regular members.
Honorary membership may be given to a person named an Honorary
member by vote of the Executive Committee.
Section 2. Enrollment: Any eligible person or organization may make application for membership to the Executive Committee of OMS. Completed application forms shall be submitted to the Secretary-Treasurer of OMS with one year’s dues.
Section 3. Privileges: All members have the right to vote at any business meetings held by
OMS and to hold elective office.

Section 4. Dues:
Annual dues shall be five dollars for Regular membership for students, fifteen dollars
for Regular membership for non-students, and fifty dollars for Corporate membership.
Dues shall become payable on July 1 of each year for the following twelve months.
Any member that is delinquent in payment of dues for a period of six months shall be
dropped from membership. Members thus dropped may be reinstated thereafter
by paying one year’s delinquent dues and the current year’s dues.
Article IV. MEETINGS
At least one business meeting per year shall be held. The time(s) and place(s) of such meetings shall be designated by the Executive Committee and duly announced. Business meetings
shall be conducted according to Robert’s Rules of Order.
Article V. OFFICERS
Section 1. The officers of OMS shall be a President, a President-Elect, a Secretary-Treasurer,
a Member-at Large for Biological Sciences, a Member-at Large for Physical Sciences, and a
Member-at Large for student members. These officers shall perform the duties prescribed by
these bylaws and by the parliamentary authority adopted by the Society.
Section 2. Duties:
a. The President shall preside at all meetings of the Executive Committee and business meetings of the OMS and promote the interests of OMS both within the state and nationally.
b. The President-Elect shall assist the President, substitute for him/her when necessary, perform any duties assigned by the President and be responsible
for organizing the regular spring workshop/seminar.
c. The Secretary-Treasurer shall maintain records of OMS and
communicate with members. This officer shall be custodian of OMS funds, collect all dues, notify members delinquent in membership and account for OMS
funds in accordance with accepted business practice.
d. Members-at-Large shall represent their respective constituents.
Section 3. Term of Office:
The President, President-Elect, and Members-at-Large shall each serve for one year
beginning July 1 and ending June 30 of the following year.
The Secretary-Treasurer shall serve for two consecutive years beginning July 1 and
ending July 30 of the second following year.
Section 4. Election: Officers shall be elected as prescribed in Article VII of these bylaws.
Section 5. Vacancies: If the President cannot serve, the President-Elect shall immediately succeed to that office. If the President-Elect or any other officer cannot serve for any reason, the
Executive Committee shall appoint a person to serve pro tem in the vacant office. Any such
appointed officer shall be replaced by one duly elected at the next annual election in May.
Article VI. EXECUTIVE COMMITTEE
Section 1. Composition: The Executive Committee shall consist of the officers of OMS, plus
the Newsletter Editor ex officio who shall be without vote.
Section 2. Duties:
The Executive Committee shall conduct the business of OMS as specified herein and
otherwise as necessary, and shall advise the membership on matters concerning
the management of OMS. It shall appoint the Newsletter Editor.
The Executive Committee shall hold not fewer than two meetings annually, on call of
the President or a majority of its members.
Article VII. ELECTIONS
Section 1. Nominations of officers except the President shall be made by a nominating Committee appointed by the President and approved by the Executive Committee. This Committee
shall consist of five persons, at least one of whom is from the field of Biological Sciences and
one from the field of Physical Sciences. Nominations may be solicited from the membership
at any time.
Section 2. The Nominating Committee shall present a slate of consenting candidates (two for
each office) to the President prior to the spring general business meeting. The President and
Secretary-Treasurer shall announce this list to the membership at the spring general business
meeting. Additional nominations of persons willing to serve may be solicited from the floor at
this time.

Section 3. The Secretary-Treasurer shall prepare and mail ballots to all members by May 15
and shall accept ballots until May 31.
Section 4. Ballots shall be counted by at least two Executive Committee members and may be
reviewed by the entire board if deemed necessary. In each case the candidate receiving the
largest number of votes shall be declared elected. Any tie shall be resolved by vote of the
combined Executive and Nominating Committees. Results shall be announced by the Secretary-Treasurer at the next business meeting or by mail to all members.
Article VIII. AD HOC COMMITTEE
The President shall appoint ad hoc committees as necessary or helpful in managing affairs of
OMS. Committee members shall be considered automatically discharged at the end of the
appointing President’s term of office unless the new President specifically requests that they
continue. The committee itself shall continue until its purpose has been fulfilled or it is dissolved by vote of the executive board or the membership at large.
Article IX. AMENDMENTS
Section 1. Amendments may be suggested at any OMS business meeting. However, amendments to these bylaws may be formally proposed in only two methods:
By the Executive Committee or
By petition of ten percent of the members.
Section 2. The proposed amendment shall then be promptly submitted by mail to the membership by the Secretary-Treasurer, along with the signed statement of reasons for support and/or opposition. Returned ballots shall be accepted by the Secretary-Treasurer for three weeks afterthe date of mailing. The Executive Committee shall count the ballots and the amendment(s)
shall be declared ratified if a two-thirds majority of the votes cast is favorable.
Section 3. Any member who so desires may be present at the counting of such ballots.
Article X. DISSOLUTION
In the event of the dissolution of the OMS, upon the discharge of all its debts and obligations,
any remaining assets shall be given to such tax-exempt scientific organization as the Executive
Committee may determine. In no case shall any assets be used for the direct benefit of any
member of OMS.